A Free Template for a Wedding Vendor and VIP Directory

This free template is for a wedding vendor director. It includes a variety of options, so pick and choose what applies to your wedding.

Want to download this for free? Here’s the Google Doc. You might also get value from my book.

VENDORS

Alcohol (include who’s supplying it and who’s pouring it)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Caterer(s) (all meals)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Ceremony and/or Reception Music

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Clothing (including any alterations)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Dessert

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Florist and/or Flowers

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Hair and/or Makeup 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Hotel Block

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Officiant(s)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Photographer(s)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email:  

Rehearsal Meal and/or Location

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Rentals

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Transportation 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Venue(s) (ceremony and reception)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Videographer(s)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Wedding Coordinator(s) or Planner(s)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

WEDDING VIPs

A “Wedding VIP” is anyone whom you want to have a little more information than the average guest. As applicable, consider wedding party members, family (chosen or biological), and/or friends who are doing a certain function at your wedding like a reading, etc. This resource is specific to two partners but, of course, please add more partners as applicable.

Partner #1

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Partner #2

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Partner #1’s VIP(s)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Partner #2’s VIP(s)

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

  • Name(s):

  • Pronouns:

  • Phone: 

  • Email: 

Got more questions? I rent my Virgo wedding planner brain by the hour. If you like what I wrote, an easy way to show me is to subscribe to my newsletter. Thanks for reading.