Don't worry: I didn't know either. In fact, a friend introduced me to the term “day-of wedding coordinator.” That story aside, below are the main functions I perform as a day-of wedding coordinator.
Create a vendor and Wedding VIPs contact list. This is a directory of all names, phone numbers, and emails (as applicable) of any vendors and Wedding VIPs (a.k.a. family and friends involved in the ceremony). See what this looks like.
Make a timeline. My deadline is to get a final timeline to you two weeks out from your wedding. You review it, let me know of any red flags, and then I send a customized version to all of your vendors and your Wedding VIPs. See what my timelines look like.
Review all contracts. I ask any new client to send me all of their wedding-related contracts. I review these and let you know of anything that catches my eye.
Correspond with vendors. You're responsible for booking and working with your vendors; however, as soon as we finalize the timeline, I send a customized version of everyone you’re paying to be there. See examples of these types of emails.
Send a monthly check-in. Every month, we'll have a regular check-in. This is typically an email where I note, in order of priority, what's on my radar in relation to your wedding. It's a time for us to check-in with each other and make sure we're on track. It’s also the big difference between me and other coordinators.
Attend your final walkthrough. If you’re getting married in the Portland metro area, I’ll come along to your final walkthrough. If you’re not, I’ll be sure to prep you and the venue to make that meeting the most efficient possible. Get an idea of the questions to ask at a final walkthrough.
Run your rehearsal. If you're having a rehearsal, I will be there to “cruise direct.” Get an idea of the work that I do at a rehearsal.
Do all things wedding day. I've done a good job if you're not tied to your phone all day. As I tell my clients, "I will do anything you need on your wedding day, as long as it's not burying a body."
Serve as a sounding board. I've been to a a lot of weddings. Whenever helpful and wherever asked, I will offer you my opinion and advice. My goal is to help couples have the weddings they want.
Provide an excuse. A bonus to hiring me? I'm the perfect neutral party to act as an excuse when wedding planning gets heated. My only caveat: Just tell me so we can keep our stories straight.
Interested but curious about cost? Here’s what I charge and why.